Welfare Officer

Louise Trimble is our main welfare officer for Ellan Vannin. She is very approachable and always listens intently giving fantastic advice to any issues that arise.

You can contact her via email:

louise_trimble@yahoo.co.uk

OR via phone:

07624404520

Complaints/Incidents Procedure

Our Passion for Gymnastics

If you wish to make a complaint or report an incident, the best practice is reaching out to the Safeguarding officer highlighted above. She will offer guidance so that any and every incident is resolved.

Policies

If you visit british-gymnastics.org, you will find main policies to which we also adhere to.

Code of Conduct for Coaches, Officials and Volunteers

Code of Conduct for Parents/Guardians

Code of Conduct for Gymnasts

Anti-bullying Policy

Effective Date: January 2024

1. Introduction

We are committed to protecting your privacy and handling your personal data with transparency, in compliance with the General Data Protection Regulation (GDPR). This statement explains how Ellan Vannin Gymnastics ('we', 'our', or 'us') collect, use, share, and protect your personal data when you use our website or services.

2. Personal Data We Collect

We may collect and process the following categories of personal data when you fill out our website forms or when you use our website:

Identity Data: name, date of birth of child.
Contact Data: email address, phone number.
Technical Data: IP address, browser type, time zone settings, operating system, and platform.
Usage Data: information about how you use our site and services.

We only collect data necessary for the purposes stated below.

4. Lawful Basis for Processing

Under GDPR, we must have a lawful basis to process your personal data. These include:

Consent: where you have given clear consent (detailed within your application form)
Legal obligation: to comply with the law.
Legitimate interests: for our business interests, unless overridden by your rights.

You can withdraw consent at any time by contacting us.

5. How We Use Your Data

We use your personal data to:

Provide and manage our services - i.e. signing up for classes, parties etc.
Respond to your inquiries or requests
Improve our website and user experience
Comply with legal obligations

6. Cookies and Tracking Technologies

We use cookies and similar technologies to:

Ensure site functionality
Analyse website traffic and usage
Remember user preferences

Types of Cookies We Use:

Essential cookies – necessary for basic site functionality
Analytics cookies – help us understand how users interact

Cookie Consent: When you first visit our site, you will see a cookie banner asking for your consent. You may manage your cookie preferences at any time.

7. Data Retention

We only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for legal, accounting, or reporting requirements.

8. Sharing Your Data

We do not sell or rent your personal data. We may share information with trusted service providers (e.g., email systems or payment processors) who help us operate our website and deliver services. These providers are contractually obligated to protect your data.

Third party sites/linked sites do not form part of the Website and Ellan Vannin has no control over their content.

9. Your Rights Under the GDPR

You have the following rights:

Access – request a copy of your personal data
Rectification – correct incomplete or inaccurate data
Erasure – request deletion of your data ("right to be forgotten")
Restriction – request limitation of processing
Data Portability – request your data in a usable format
Object – object to processing based on legitimate interests or direct marketing
Withdraw Consent – where processing is based on consent

To exercise your rights, contact us at ellanvanningym@outlook.com.